Automation of bidding in the construction industry

This automation in construction involves the centralization and quick selection of queries which come to your company by email and/or phone.

Do your clients both call and write e-mails? Manually linking conversation notes to emails and analyzing whether a project pays off takes valuable time. Often, through communication chaos, the best project are missed, and your company loses time on the unpromising ones.

We can combine process automation with your communication channels and CRM system. Regardless of whether the request comes in by email or the client calls you on the phone — system will create a note in real time and then organize the data in one place. The algorithm then checks the topic according to your criteria (e.g. budget, deadline, risk) and and will suggest to you “We're getting into it” or “Reject the project.” Thanks to this, your team is engaged in preparing offers for only more promising projects.

Automate the analysis of text descriptions, catching gaps and generating additional questions.

Technical descriptions and contracts are often imprecise? Catching this requires a tedious process of reading hundreds of pages. Overlooking one entry can cost the construction company the profitability of the entire contract.

At Sagiton we implement automation of cost estimation with AI so that artificial intelligence scans your text documentation (RFP, descriptions). System catches risky records and gaps in information, and then prepares a ready-made list of questions for the ordering party. You just approve and send. Faster and safer.

Is it too time-consuming to combine data from technical drawings with requirements from other descriptions? Construction companies often have a problem, for example, with the fact that the drawing shows one thing, and the description in the specification imposes expensive material, which is easy to forget. Cost estimators waste hours jumping between PDFs, CAD, and Excel. Manual quantity rewriting generates errors.

With cost estimation automation, we can integrate surveying tools directly into your spreadsheet. In addition, we will implement automatic analysis, which will verify the conformity of materials from text documentation with what is in the drawings in the real time. Thanks to this, the data will automatically go to your estimate tables or offer templates — without manual rewriting.

We automate the contact, the collection of offers and the comparison of prices.

Subcontractors are often small companies - even the boss works on the construction site and does not have time for emails. And your team needs to call, ask for a quote, and then manually enter prices from text messages or notes into Excel.

At Sagiton we implement automations that understand the specifics of construction and provide real assistance to construction companies:

• Multi-channel: the system will send a query by mail or WhatsApp.
• Receipt of data: if the subcontractor provides the price by phone, SMS message or WhatsApp — the system will read it and enter it into your list of offers.
• Inteligent Reminders: the automation will remind the subcontractor of the offer when he has time for paperwork (e.g. Friday afternoon). Thanks to modern technologies, you have a complete statement of costs without having to constantly being on your phone.

Deploy automatic creation of professional offer files in PDF!

Costs counted, margins imposed, but now you have to manually transfer it to the template, arrange it graphically and add a logo? Such a stressful “cosmetic” at the last minute makes it easy to make a mistake.

Thanks to the automation of processes, with one click you will generate the finished document in the offer template of your choice. The system takes data from your calculations, adds margins, attachments and creates an well-structured PDF file that matches your corporate template. The client gets professional offer just in a few minutes after the calculation is completed.

We implement clear charts showing the effectiveness of bidding and the structure of costs in real time.

It is difficult to manage a business without data – you don't know why you're losing bids, how long it takes to quote, and what you're losing your margin on.

We create analytical panels based on real data. This allows you to clearly see: what your company offers the most effectively, what are the main reasons for rejections and where in the process money is slipping away. This is the best solution for the management, which helps to make the right business decisions.